Payments, Receipts Accounts | Financial Management | Finance Help
1. Meaning of Not-for-profit organizations: not for profit organizations refer to the organizations that are used for the welfare of the society and are found as charitable institutions which function without any profit motive. Their main aim is to provide service to its members and the public in general. The major sources of their income usually are subscriptions from their members, donations, grants-in-aid, income from investments.
2. Examples of Not-for-profit organizations: clubs, hospitals, schools, colleges, literary societies, trade unions, charitable institutions, religious organizations, welfare societies etc. are examples of not-for-profit organizations.
3. Financial statements (or final accounts) of not-for-profit organizations: the not-for-profit organizations are also required to prepare financial statements to provide the necessary information to members, donors and contributors as well as to the Registrar of societies. So they have to prepare these financial statements (or final accounts) at the end of accounting period and the general principles for the preparation of financial statements of the profit seeking organisations are more or less applicable. The financial statements of not-for-profit organisations consist of the following:
(i) Receipts and payments account.
(ii) Income and expenditure account and
(iii) Balance sheet
4. Meaning of receipts and payments account: this account at the end of the accounting year on the basis of cash receipts and cash payments are recorded only in the cash book. It is nearly a summary of cash and bank transactions under various heads. For example, subscriptions received from members on different dates which appear on the debit side of the cash book, shall be shown on the receipts and payments account as one item with its total amount. Similarly, salary, rent etc. paid time to time are recorded on the credit side of the cash book but the total of salary paid, total rent paid etc. during the year shall be shown on the payment side of the receipts and payments account.
5. Salient features of receipts of receipts and payments accounts:
(i) Nature: it is a real account or asset account and hence the rule of real account, i.e. Debit what comes in and credit what goes out or debit increase in cash and bank balance and credit decrease in cash and bank balance. Thus, receipts are recorded on the debit side while payments are recorded on the credit side.
(ii) Opening and closing balance: it begins with opening balance of cash at bank (or bank overdraft). Cash in hand always represents a debit balance and shall therefore; be recorded on its debit side. Cash at bank may show a debit balance which is recorded on its debit side but in the case of bank overdraft, it shall be recorded in the credit side. It closes at the end of the year, by entering the closing balance of cash in hand and cash at bank unless there is a bank overdraft.
(iii) Basis of recording: it includes all cash receipts/cash payments made in cash or through bank of revenue nature or whether they are related to the current period or succeeding period.
& payments through cash/bank: no distinction is made in receipt/payments made in cash or through bank with the exception of opening and closing balances of cash in hand and cash at bank.
(iv) Adjustment: any non-cash items/adjustments such as, depreciation, outstanding expenses, prepaid expenses, accrued incomes etc. are not shown in this account.
(v) Receipts and payments of cash/bank: no distinction is made in receipts/payments made in cash or through bank with the exception of opening and closing balances of cash in hand and cash at bank.
1. Meaning of Not-for-profit organizations: not for profit organizations refer to the organizations that are used for the welfare of the society and are found as charitable institutions which function without any profit motive. Their main aim is to provide service to its members and the public in general. The major sources of their income usually are subscriptions from their members, donations, grants-in-aid, income from investments.
2. Examples of Not-for-profit organizations: clubs, hospitals, schools, colleges, literary societies, trade unions, charitable institutions, religious organizations, welfare societies etc. are examples of not-for-profit organizations.
3. Financial statements (or final accounts) of not-for-profit organizations: the not-for-profit organizations are also required to prepare financial statements to provide the necessary information to members, donors and contributors as well as to the Registrar of societies. So they have to prepare these financial statements (or final accounts) at the end of accounting period and the general principles for the preparation of financial statements of the profit seeking organisations are more or less applicable. The financial statements of not-for-profit organisations consist of the following:
(i) Receipts and payments account.
(ii) Income and expenditure account and
(iii) Balance sheet
4. Meaning of receipts and payments account: this account at the end of the accounting year on the basis of cash receipts and cash payments are recorded only in the cash book. It is nearly a summary of cash and bank transactions under various heads. For example, subscriptions received from members on different dates which appear on the debit side of the cash book, shall be shown on the receipts and payments account as one item with its total amount. Similarly, salary, rent etc. paid time to time are recorded on the credit side of the cash book but the total of salary paid, total rent paid etc. during the year shall be shown on the payment side of the receipts and payments account.
5. Salient features of receipts of receipts and payments accounts:
(i) Nature: it is a real account or asset account and hence the rule of real account, i.e. Debit what comes in and credit what goes out or debit increase in cash and bank balance and credit decrease in cash and bank balance. Thus, receipts are recorded on the debit side while payments are recorded on the credit side.
(ii) Opening and closing balance: it begins with opening balance of cash at bank (or bank overdraft). Cash in hand always represents a debit balance and shall therefore; be recorded on its debit side. Cash at bank may show a debit balance which is recorded on its debit side but in the case of bank overdraft, it shall be recorded in the credit side. It closes at the end of the year, by entering the closing balance of cash in hand and cash at bank unless there is a bank overdraft.
(iii) Basis of recording: it includes all cash receipts/cash payments made in cash or through bank of revenue nature or whether they are related to the current period or succeeding period.
& payments through cash/bank: no distinction is made in receipt/payments made in cash or through bank with the exception of opening and closing balances of cash in hand and cash at bank.
(iv) Adjustment: any non-cash items/adjustments such as, depreciation, outstanding expenses, prepaid expenses, accrued incomes etc. are not shown in this account.
(v) Receipts and payments of cash/bank: no distinction is made in receipts/payments made in cash or through bank with the exception of opening and closing balances of cash in hand and cash at bank.
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